Our Client, a leading UAE-based engineering and infrastructure company, is looking to hire an experienced Document Controller for a key substation project in Abu Dhabi.
Title: Document Controller
Location: Abu Dhabi, UAE
Job Responsibilities
1. Actively follow and promote the Company Safety and Security policies and ensure that fellow employees and visitors are doing the same. These policies are to be always followed within the Company environment to ensure a safe and secure workplace for all.
2. Register and maintain incoming and outgoing correspondence, drawings, technical documents, submittals and other project records in the applicable document control system.
3. Maintain document registers, transmittal logs, drawing registers and other tracking records, ensuring information is accurate and up to date.
4. Control the receipt, distribution, revision and retrieval of project documents and ensure that current approved revisions are available to relevant stakeholders.
5. Prepare and process document transmittals and coordinate submissions to clients, consultants, subcontractors, vendors and internal departments.
6. Monitor document/submittal status and follow up with relevant teams on outstanding reviews, approvals, comments and resubmissions.
7. Maintain electronic and hard-copy project records in accordance with approved filing structures, document numbering systems and document control procedures.
8. Ensure superseded documents are appropriately identified and controlled to prevent unintended use.
9. Coordinate with Engineering, Project, QA/QC, Procurement and other teams to ensure timely flow and traceability of project documentation.
10. Maintain confidentiality and safe custody of controlled and sensitive project/company documentation.
Qualifications and Experience
Education
• Bachelor’s degree or diploma in Business Administration, Information Management, an engineering related discipline or an equivalent qualification.
Experience
• Minimum 6–10 years of document control experience, preferably within EPC, construction, infrastructure or utility projects.
• Experience managing engineering drawings, technical submittals, correspondence, transmittals and project documentation.
• Experience with electronic document management systems and project document workflows.
• Experience coordinating documentation with clients, consultants, contractors, vendors and multidisciplinary project teams is preferred.
• UAE/GCC project experience is an advantage.
Knowledge and Skills
• Good knowledge of document control procedures, numbering, filing, distribution and revision control.
• Proficiency in EDMS/document management systems and MS Office; experience with Aconex or similar systems is preferred.
• Ability to maintain accurate registers, logs, transmittals and document status reports.
• Good understanding of engineering drawings, technical documents and EPC/construction project documentation.
• Strong attention to detail, organization, communication and follow-up skills.
Languages
• Excellent English communication skills, including writing, speaking and reading.
• Arabic is preferred; additional languages are an advantage.